Privacy Policy

This policy is designed to bring the FCBG into line with the General Data Protection Regulation which came into force on 25th May 2018.

Data held by the FCBG

Membership of FCBG requires holding the member's contact details. These comprise:

  • Name

  • Postal Address

  • Telephone number

  • Email address

  • Subscription payment details (current method and amount of payment – no bank details are held)

This data is held by the Treasurer and Membership Secretary and is available to the Bookkeeper and Newsletter Editor.

The Treasurer and Membership Secretary is responsible for making sure that records are kept up-to-date.

No other personal data is held on the FCBG database.

Reasons for holding this data

The data is held so that the Committee can

  • inform members of forthcoming events and meetings

  • distribute the newsletter (4 a year) and lecture schedule

  • track subscription payments to keep a valid membership list

Data Sharing

The data is not shared with any other party or organisation.

Measures will be taken (e.g. use of BCC on emails) to ensure that the data is not shared across the Friends group.

Member's contact details will not be shared with other members without their consent.

Termination of membership

A member can terminate his or her membership at any time on request.

In the case of a death, membership can be terminated by a relative or friend.

If the annual subscription is not renewed, and a member fails to respond to two renewal reminders, membership will be terminated.

Retention of data

Members' contact details are retained during the course of their membership.

Following termination of membership, details may be retained on the FCBG database in case of renewal, but if requested by the ex-member, personal data will be permanently deleted.

Subject data access

If you are a member of FCBG:

  • You are entitled to request details of any personal information held about you on the Friends database. This will be provided as soon as expedient, in any case within one month.

  • FCBG undertake to correct any errors in your personal data, and to update your records in a timely manner if your contact details change.

  • If requested (and postage is paid) newsletters will be sent to you by post

  • If no postage payment is made, newsletters will be sent to you by email

  • Information on events and talks will be sent by email to all members who supply an email address

  • FCBG may publish photographs of Friends events or activities in the newsletters, or on the Friends website. You will not be identified by name as appearing in such photographs without your consent.

  • Notwithstanding the above, if a photograph of you appears on the Friends website, you may request its removal. In this case FCBG will remove the photograph from the site as soon as expedient.

If you are no longer a member, as stated above, you may request to have any personal information about you permanently deleted from the FCBG database.

As a member of the Friends, the information you have supplied to us will be used to administer your membership and tell you about the work of the Friends, including sending you the newsletter. If you no longer wish to hear from us, or would like a copy of the information held, please contact friendsofcbgmembership@gmail.com, or write to the Membership Secretary at the address below.

Julie Young (Membership Secretary)
Upper Cothal Mill
Fintray
Aberdeen
AB21 0HU

Data collected via the website

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

  • Information about your browser, network and device

  • Web pages you visited prior to coming to this website

  • Web pages you view while on this website

  • Your IP address

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyzes the data in a de-personalized form.

Analytics

This website collects personal data to power our site analytics, including:

  • Information about your browser, network, and device

  • Web pages you visited prior to coming to this website

  • Your IP address

This information may also include details about your use of this website, including:

  • Clicks

  • Internal links

  • Pages visited

  • Scrolling

  • Searches

  • Timestamps

We share this information with Squarespace, our website analytics provider, to learn about site traffic and activity.

Cookies

This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

Online payments

When you buy something on this website, we collect personal information from you to fulfill the order. We may collect information like your:

  • Billing and shipping address

  • Details relating to your purchase (for example, your shirt size)

  • Email address

  • Name

  • Phone number

We share this information with Squarespace, our online store hosting provider, so that they can provide website services to us.

As you go through checkout, this site may auto-complete your shipping and billing address by sharing what you type with the Google Places API and returning suggestions to you to improve your checkout experience.

When you purchase an item from our shop or pay for your membership online, we do not see your full card details and they are not saved for any future use.

Contact form

When you submit information to this website via webform, we collect the data requested in the webform in order to track and respond to your submissions. We share this information with Squarespace, our online store hosting provider, so that they can provide website services to us.

Fonts

This website uses font files from Google Fonts and Adobe Fonts. To properly display this site to you, servers where the font files are stored may receive personal information about you, including:

  • Information about your browser, network, or device

  • Your IP address